Frequently asked questions

How do I get access to a shared library?

The shared library’s owner must invite you to join it.

Is there a limit to the number of shared libraries I can have?

There is a limit to the number of shared libraries you can create.

If you are on the Spark plan, you can create up to five shared libraries. If you are on the Free or Standard plan, you can only join a shared library.

What is the difference between organization and shared libraries?

An organization library is a type of shared library. Shared libraries are smaller shared spaces that any teacher with a Spark subscription can create. Organization libraries are larger shared spaces managed by your district or organization. A SMART Admin Portal administrator must first add the teachers to the organization library before teachers can access it. Only those who are part of an organization’s Spark subscription can be added to its organization library.

How many members can join a shared library?

Each shared library can have up to 10 members.

Organization libraries can have an unlimited number of members, but members must be part of their organization's Spark plan subscription.

What are the Admin, Editor, or Viewer roles?

Within a shared library, you can have one of three roles:

• Admin: the owner of the library. Each shared library can have one Admin. Organization libraries can have multiple admins.

• Editor: a member of the library who can add files.

• Viewer: a member of the library who can only save resources from the shared library to their personal library.

Who owns the copyright for files that have been shared and worked on by multiple people?

People who make significant edits or contributions to the file will likely be considered co-authors under copyright law. Make sure you add only files you created and whose ownership you are prepared to share.

Can I co-edit lessons in a shared library?

Co-editing is not currently available, but SMART is working on making this feature available in the future.

Can I deliver lessons from a shared library?

No. To deliver a lesson, first save a copy to your personal library (the My Library tab).

Can I move content from My Library to a shared library?

Yes. You can copy files from your My library tab to a shared library as long as you have permissions to add resources to that library. You can also use the import option in a shared library.

What does a locked library mean?

A shared library becomes locked if there is no admin for it. This can happen if the admin for the library no longer has a Spark subscription.

A locked shared library becomes "view only." This means files in the library can only be viewed and downloaded. No new files can be added or edited.

What happens if I used to have a Spark subscription and created some shared libraries but then I downgraded?

Any shared library that you had previously created while you had a Spark subscription will become locked and view-only for the remaining members.